PRIVACY POLICY – 4VS Sp. z o.o.
1. Data Controller
The data controller is:
4VS sp. z o.o.
ul. Bielska 105
09-400 Płock
NIP: 7743288396
REGON: 528658771
KRS: 0001106234
Contact: office@4vs.pl
The controller has not appointed a Data Protection Officer.
2. What data we process and why
2.1. Contact form
If you use the contact form on our website, we process the data you provide — most commonly:
- first name (or company name)
- email address
- message content
- optionally phone number (if provided)
The data is processed to respond to your inquiry and establish contact regarding information about our products, solutions, or potential cooperation.
Depending on the data provided:
- if you enter an email — we will respond by email,
- if you enter a phone number — we may call you back.
2.2. Email and phone contact
If you contact us directly (e.g. by email), we process the data included in the correspondence to provide a response.
2.3. Data related to website usage
While using the website, data related to how the service is used may be processed — e.g. visit statistics. This data is processed based on the user’s consent given in the cookie consent panel.
3. Legal basis for processing
We process data based on:
- the legitimate interest of the controller (Art. 6(1)(f) GDPR) – to conduct communication, respond to inquiries, and provide information about our products,
- your consent – for specific website functionalities, e.g. marketing and analytical cookies,
- fulfillment of user requests – e.g. responding to submitted inquiries.
Providing data is voluntary but necessary to receive a response.
4. Who we may share data with
Data may be entrusted to entities we use for operating the website and communication, including:
- hosting provider (home.pl),
- providers of analytical and advertising tools (e.g. Google, Meta, LinkedIn),
- providers of contact form tools (SureForms),
- technology partners responsible for website maintenance and development.
Data may be transferred outside the European Economic Area only within tools that ensure GDPR-compliant mechanisms (e.g. SCC – Standard Contractual Clauses), in particular for tools such as Google, Meta, or LinkedIn.
5. Data retention period
- contact form and correspondence data are stored for up to 12 months after the end of contact,
- data resulting from cookie consents is processed according to the settings selected in the consent panel and for the period specified in the providers’ policies.
6. Cookies and consent
The website uses cookies to function properly, improve usability, and enable traffic analysis and marketing activities.
During the first visit, a cookie banner is displayed, allowing users to:
- accept all cookies,
- reject all cookies,
- manage consent (custom settings).
Users can change their settings at any time in the consent panel.
Consent is voluntary and can be withdrawn at any time.
Detailed information about cookie categories (such as: necessary, functional, analytical, performance, advertising) is available in the consent panel on the website.
7. User rights
In connection with personal data processing, you have the right to:
- access your data,
- rectify your data,
- erase your data,
- restrict processing,
- object to processing,
- data portability,
- withdraw consent (if it was the basis for processing),
- lodge a complaint with the President of the Personal Data Protection Office (UODO).
8. Children’s data
The website is not directed at children and we do not conduct marketing activities aimed at minors. We do not knowingly process their data.
9. Profiling
We may use advertising tools that allow displaying ads to users who have visited our website. Such activities are carried out only after obtaining appropriate user consent in the cookie panel.
10. Contact regarding data protection
For matters related to data protection, you can contact us at: